Privacy Policy
Last updated: 30 July 2026
Polinvest ("we", "us", "our") is committed to protecting the privacy of all individuals who visit this website or submit information through our forms. This Privacy Policy explains what data we collect, how we use it, how we protect it, and your rights in relation to it.
1. Data We Collect
We collect information that you voluntarily provide to us through our website forms, including: full name, company name, email address, telephone number, country of residence, investment or project details, and supporting documents you choose to upload. We also collect standard server logs including IP address, browser type, and page access timestamps for security and analytics purposes.
2. How We Use Your Data
Information submitted through our project application, loan application, investor enquiry, co-investment, and contact forms is used solely for the following purposes: evaluating your submission against our current facility or investment appetite; communicating with you about the status of your submission; conducting due diligence and KYC verification where your project or investment enquiry progresses to an advanced stage; and fulfilling any applicable legal or regulatory obligations including AML/KYC requirements.
We do not use your personal data for marketing purposes without your explicit consent. We do not sell, rent, or trade your personal data to third parties. We may share your data with our institutional lender and investor partners where necessary for the structuring and syndication of a facility in which you are involved, subject to appropriate confidentiality protections.
3. Data Security
We implement industry-standard technical and organisational measures to protect your personal data against unauthorised access, disclosure, alteration, or destruction. These measures include encrypted data transmission, secure document storage, access controls, and regular security assessments. All staff who have access to personal data are subject to confidentiality obligations. Uploaded documents are stored in access-controlled directories that are not publicly accessible.
4. Data Retention
We retain personal data for as long as is necessary for the purpose for which it was collected and to comply with applicable legal and regulatory obligations. For project and loan applications that do not result in a closed facility, we typically retain data for three years after the date of submission. For clients with whom we have an active or historical facility relationship, we retain relevant data for the duration of the relationship and for at least seven years thereafter, in compliance with financial record-keeping requirements.
5. Your Rights
Subject to applicable data protection legislation, you have the right to request access to the personal data we hold about you, to request correction of any inaccurate data, to request deletion of your data where it is no longer required for the purpose for which it was collected, and to object to the processing of your data in certain circumstances. To exercise any of these rights, please contact us using the details on our contact page. We will respond to all valid requests within 30 days.
6. Cookies
This website uses session cookies for security purposes, specifically to maintain session integrity for form submissions and, where applicable, authenticated user sessions. We do not use tracking cookies or third-party advertising cookies. You can disable session cookies in your browser settings, but doing so may affect the functionality of certain features on this website.
7. Changes to This Policy
We may update this Privacy Policy from time to time to reflect changes in our practices or applicable law. The date at the top of this page indicates when the policy was last updated. We encourage you to review this policy periodically.
8. Contact
For any questions or concerns regarding this Privacy Policy or our data handling practices, please contact our Data Protection Officer via the contact form on our website or by writing to our registered office address.
Key Points
Summary of This Policy
- We collect only information necessary for evaluating your enquiry or transaction.
- We never sell, rent, or trade your personal data to third parties.
- You have the right to access, correct, or delete your personal data at any time.
- Data is retained for a maximum of seven years post-transaction for regulatory compliance.
- All uploaded documents are stored in secure, non-publicly accessible directories.
This summary is provided for convenience only. Please read the full policy below for complete details of your rights and our obligations.
Policy Context
Why This Policy Matters
Our commitment to responsible data handling and regulatory compliance is not merely a legal obligation, it is a reflection of the values we bring to every aspect of our business. We handle sensitive personal and financial information as part of our work, and our clients, investors, and counterparties trust us to treat that information with the utmost care and discretion. This policy sets out in detail how we fulfil that responsibility.
We review and update this policy annually to ensure it reflects changes in applicable law, changes in our business practices, and evolving best practice in data protection and compliance. Where updates are material, we notify affected parties by email and update the "Last updated" date at the top of this document. Your continued use of our services following notification of a material update constitutes acceptance of the revised policy.
Questions about this policy or any aspect of how we handle information can be directed to our compliance team through the contact form on our website. We are committed to responding to all substantive queries within five business days and to escalating complex questions to qualified legal or compliance specialists where required.
Your privacy is not an afterthought at Polinvest, it is a core obligation that we take as seriously as our financial and regulatory commitments. We are committed to continuous improvement of our data protection practices and welcome feedback from clients and counterparties who believe we can do better. This policy is reviewed annually by our compliance committee and approved by senior management before publication.
For the avoidance of doubt, this Privacy Policy applies to information collected through this website and our online forms. It does not govern information shared with us through separate contractual arrangements, which may be subject to additional confidentiality and data protection provisions agreed in those contracts.